Still want to host your party outdoors even if it’s cold? You’re probably tired of the usual indoor parties and are looking for ways to move the party outside. The cold is a major problem. A warm outdoor winter party needs to be held at the right time, in the right location under good wind-blocking shelter, with warm heating equipment for your guests, and more.
We’ve covered all of these details. This guide will show you 7 simple and practical steps on how to host a successful winter tent party.
1. Set Up the Right Time
Even though winter can be cold throughout the day, it is still relatively warm during certain times of strong sunlight. Generally speaking, the afternoons in winter are warmer and sunnier, which is the best time for an outdoor winter party. Also, pay close attention to the weather forecast. Choose a day with relatively high temperatures without strong winds or snowstorms. This will not only ensure that everyone can enjoy the warm winter atmosphere during your winter party outdoors, but also avoid the discomfort caused by bad weather.
2. Choose a Sheltered Area
Choosing a well-sheltered area to host an outdoor winter party can effectively block cold winds. The backyard is a great option. It is not only a private space but also provides you with enough space to set up the outdoor winter party. Hosting a party in the backyard naturally requires selecting a suitable shelter—a frame tent with sidewalls.
The frame tent stands out with its stable structure and flexible sidewall design. Its available sidewalls feature a double-layered PVC-coated fabric, which provides good protection from wind and cold. The inner layer acts as a thermal barrier, while the outer layer is weather-resistant.
To further bolster its insulation capabilities, additional measures such as lining the inner sidewalls with reflective foil can be implemented. These materials help reflect heat into the tent, reducing heat loss and maintaining a warmer interior.
3. Prioritize the Heat Source
Here are some effective heating devices and their insulation measures to avoid heat loss in your winter party tent.
Tent Heaters
Tent heaters are designed to provide a stable heat source in well-ventilated enclosed or semi-open spaces. When selecting a tent heater, ensure it has good waterproof properties and stable heating performance. After installing the heater, you can place some windbreaks or screens inside the tent to reduce heat loss. For example, setting up some tall canvas screens at a safe distance around the heater can block cold winds from entering and concentrate heat within the tent.
Heat Lamps
A heat lamp emits infrared light to provide warmth. It is not only lightweight and easy to install but can also significantly raise the surrounding temperature in a short time. Hang the heat lamps on the top of the tent or near the guests, and use transparent plastic film or canvas to cover the top of the tent to form an insulating layer. This can effectively prevent heat loss.
4. Keep Your Guest Comfort
An outdoor party in cold winter may not ensure warmth for every guest solely with heating equipment. In addition to the previously mentioned heating devices, like tent heaters and heat lamps, some extra warming measures can be taken to allow guests to enjoy a comfortable temperature even in winter.
A hot water bottle is a simple and effective way to keep warm. Guests can hold the hot water bottle in their hands or in their arms to feel the lasting warmth. They are light and easy to carry, making them an ideal companion for outdoor activities. You can prepare a hot water bottle for each guest before the outdoor winter party starts to keep them warm throughout the event.
A quicker option for heating your tent is to use electric blankets. Heated blankets use electric heating technology to heat up in a short time to provide warmth for guests. You can lay heated blankets on seats or the ground in the tent so that guests can feel the warmth when they sit or lie down. At the same time, heated blankets are also light and easy to store, which is convenient for you to organize and store after the party.
In addition, you can also place some pillows and stuffed dolls in the tent. Make the outdoor winter party more cozy and guests more relax when resting.
5. Decorate the Party for a Warm Mood
When planning an outdoor winter party, it’s important to choose a theme ahead of time, as it will guide all subsequent decorations and ensure a unified atmosphere. Alternatively, you can create your own atmosphere based on what you want. Let’s take a “Winter Wonderland” theme as an example to explore how to decorate different areas of the party space.
- Party Tent Ceiling
The ceiling of the party tent is a great area to create a “winter wonderland” atmosphere. First, use white or silver fabric to create an icy effect. If you want to add a touch of magic, you can hang LED light strings or delicate ice crystal decorations from the ceiling. These decorations will sparkle and create a dreamy effect, instantly transporting guests to a winter wonderland.
- Dining Table
Use a white, blue or silver tablecloth to match the overall color scheme. Place plush cushions on the chairs to add a relaxing atmosphere. Place artificial snowflakes or pine branches in the center of the dining table, and consider using winter-themed scented candles to create a wintery and romantic atmosphere. For an added touch of elegance, hang small lanterns with snowflake patterns above each table.
- Walkway
Decorate the walkway with string lights to give guests a sense of a party ceremony. You can also sprinkle artificial snowflakes or create snowflake patterns on the ground. You can also consider placing slender lanterns on both sides of the walkway to guide guests into the party area with soft and charming lights.
- Entrance
The entrance is your guests’ first impression of your party, so make it count! Create a grand archway and decorate it with white or silver fabric and snowflake ornaments. Hang a large festive wreath over the door, and consider laying a white carpet with silver sequins in the entrance for an added touch of glamour.
6. Dress Cozy
In winter, the outdoor temperature is low, and the heating equipment in the tent is enough to withstand the biting cold. However, it is also very necessary to wear some warm clothes in case guests need to go out of the tent. You can remind them to keep warm by sending invitations or communicating with them before the party. It’s recommended to wear warm clothing such as a thick coat, sweater, scarf, gloves, and hat.
Additionally, you can provide some extra warming supplies for guests, like shawls or heating patches, just in case. These small gestures can make your guests feel your care and consideration.
7. Provide Hot Drinks
In winter’s cold weather, people long for warmth, and a hot drink is the perfect choice to drive away the chill. You can set up a drink station for guests to choose hot drinks according to their preferences. Classic options include cider, hot chocolate, and coffee. Don’t forget to add some small toppings to enhance the taste and fun. For example, you can place some marshmallows, cream, and chocolate sauce next to the hot chocolate. Let guests mix and match freely to enjoy the DIY fun.
Moreover, to keep the hot drinks warm, you can use a thermos or a slow cooker to hold the beverages. This way, you can ensure that guests can always have a hot drink at hand and reduce the hassle of frequent reheating.
Conclusion
Planning an garden party winter requires careful selection of the location and preparation of relevant facilities in advance. By following the seven simple and practical steps mentioned above, and partnering with a brand like Sheltent, which boasts extensive experience and expertise, you can create a cozy and enjoyable winter tent party.
Sheltent is renowned for its high-quality tents and excellent service. Its tents are not only easy to set up, but also durable and can easily cope with various weather conditions in winter. It provides guests with a warm and safe outdoor winter party.
Also Read: 5 Ways to Create Your Dream Outdoor Living Space on a Budget
