There are many options to use when it comes to time recording of the employees’ attendance.
It can be done manually like logging in and out in a record book or using the biometric system using fingerprints or eyes. However, technology is more advanced today. HRMSs are not only used to record the attendance of every employee, but they can have a lot of HR functions. Time attendance system is used by HR professionals as a tool that gathers information about employees, including:
- starting and ending hours of shifts
- break and meal times
- absences
- days of leaves
- off days
All the employee information is saved and stored in a cloud-based solution called the time and attendance system. Human resource management is a resource-intensive operation to run a business. The managers of a company perform various activities and tasks, including time and attendance management. Many organizations are relying on manual mechanics that record time and attendance without facing issues like redundancy.
There could be a lot of challenges when doing manual attendance recording. Manual attendance recording can be time-consuming and outdated. Doing manual attendance recording can have the risk of human error and employees can be tempted to make time theft easily. An automated time and attendance system helps organizations boost the efficacy and accuracy of recordings.
Automated time and attendance system
An automated time and attendance system is a local-server-based or cloud-based app that many organizations use to record attendance. Automated attendance systems come in several kinds, such as:
- biometric attendance systems
- punching systems
- face recognition attendance systems
Why use a time and attendance system?
Boosts productivity
Managers will be spending long and tiring hours tracking the employees, from checking in and out, even shifting schedules. It takes a lot of time and using the automated attendance system can make their time more useful and improve productivity. The system organizes the employees’ details on the payroll, which works on several functions, such as:
- track
- monitor
- update
Monitoring and recording time can be a full-time job in the absence of this automated attendance system.
Dependable accuracy
One of the important benefits of an automated attendance system is it can only have fewer errors and boosted accuracy. A survey has resulted in companies having lost thousands of dollars per employee yearly because of human error in attendance management. Indeed, the manual attendance system contributes to financial losses. A cloud-based automated attendance system collects employee data in real-time accurately.
The time and attendance system can provide all-in-one overtime and scheduling management services. A reliable attendance system accuracy ensures on under or over-payments. All the employees will be paid according to the hours they spend working accurately.
Time and money-saving tool
An automated attendance system can save time and also improve the productivity of an organization. A manager can have accurate data on different hours employees have worked, such as:
- overtime
- leaves
- shifts
An automated system can prevent time theft which can save money. An automated attendance system can find issues in shift management aside from direct cost savings. It helps improve productivity to boost revenues.
HR easily handles shift management
Shift rostering has been an essential part of the maintenance of a 24/7 workout schedule, not causing employees to burn out. The automated attendance system allows scheduling and lets managers plan shifts based on reports and analytics. HR can track the employees in real time, helping distribute work during peak hours. It notifies the employees about their shift changes if there are.
The system can serve as a guide for the employees to plan their time and schedules to avoid absences.
Prevent payroll errors
Compensation is a huge motivator for the employees. Any payroll error leads to employee dissatisfaction. Employees who work overtime to help the production goals of the company, but don’t get the right pay, can highly demotivate them. Thus, the automated attendance system prevents such inaccuracies in the payroll.
Both employers and employees can track the hours of work and trace errors with the automated attendance system. The system can be a powerful payroll software for the company to maintain a high level of employee satisfaction.
Companies can free up their managers from tedious and repetitive HR tasks with the automated attendance system. So, human minds can still focus on more critical duties, such as positioning and strategy rather than recordkeeping.
Also Read: From Numbers to Insights: How to Turn HR Reporting Data into Actionable Strategies
